Symmetrical Group

Policies and Procedures

CORE BUSINESS OPERATIONS\ORDERING GOODS OR SERVICES

SG-PR-23-02 Preparing Order

Purpose

The Project Manager must be satisfied that the successful tenderer understands what is required of them prior to awarding any scopes of work.

Background

Many Projects have aspects that require suppliers or sub contractors. The scope and the list of tenderer’s must be approved by the Project Manager or Supervisor and where applicable the Client.

Once these materials and services are scoped potential suppliers/contractors are identified and Request for Quoations are forwarded to them.

A Purchase Order can only be approved once the tenders have been reviewed.

Scope

All Operations staff.

Procedure

A purchase order is to be forwarded to the supplier with all of the relevant information they will require to correctly execute the project as follows:

• The fixed price
• The applicable Area/Job Number/Cost Code
• The scope of work and or supply
• Symmetrical Groups standard terms and conditions
• All procurement/sub contract aspects of a project must be back to back with the lead contracts requirements to ensure that Symmetrical Group does not carry any risk that should be bourne by the suppliers/subcontractors.
• All documentation delivered to the supplier/subcontractor must be properly documented using the Document Transmittal Form.

Date published: 25/07/2013

* -25/07/2013 12:27:06 PM