Symmetrical Group

Policies and Procedures

CORE BUSINESS OPERATIONS\ORDERING GOODS OR SERVICES

SG-PR-23-03 Confirming Receipt of Goods and Conformity of Supply

Purpose

This procedure will ensure that all Materials and Goods:

• Ensure that product received has actually been received
• Ensure that product received conforms to our requirements
• segregate product that does not conform

Background

If appropriate we can request the right to inspect products and services at the supplier's premises, at agreed stages, if site visits are conducted an "on site Inspection (Supplier) Form" must be completed.

Where specified, our customers may also be given the right to verify at our supplier's premises, that the product to be supplied confirms to their specified requirements.

Scope

Goods Receival and Accounts Payable Staff

Procedure

• Receive Materials
• check against delivery docket/purchase order
• initial delivery docket
• staple delivery docket to purchase order and hand to accounts payable
• Inspect
• check quantity
• check damage
• check specifications
• check for documentation (MSDS or other)
• Product has problems
• Confirm to accounts payable that issues exist with the product
• set product aside in the quarantine area
• clearly mark "NON-CONFORMING NOT TO BE USED"
• Arrange for disposal/replacement with supplier
• inform the responsible Manager
• Manager to consider status of supplier on supplier register
• If product passes inspection and is ready for immediate use
• start use
• If product passes inspection and is not for immediate use
• place in stock storing Hazmat per MSDS (if applicable)
• all other stock stored safely and securely until used.

Forms Relevant to this Procedure

F-Q-03 Corrective Action Request

F-Q-04 Non Conformance Report

Date published: 25/07/2013

* -25/07/2013 12:27:06 PM