Symmetrical Group

Policies and Procedures

CORE BUSINESS OPERATIONS\PROJECT MANAGEMENT


SG-PR-21-06 Phase 5 - Mobibilisation & Installation


1. Mobilization

The approved Mobilization Plan is to be reviewed and it will be confirmed that all aspects of the plan have been addressed/implemented to ensure the contract scope of work can commence promptly after mobilizing to site.


2. Installation

2.1. Contract Supervision

The Project Manager and Site Supervisor must ensure the project’s safety system compliance and Inspect and approve the work as necessary, raise technical queries and site instructions if required in addition they will plan and forecast all upcoming works and ensure the manning levels and resources are correct.

Note: All variations from the approved scope must be formalized via a Technical Query approved by the Client Representative with a site instruction to proceed with any additional work.

2.2. Delay Notification

All projects are delayed from time to time at no fault of Symmetrical Group. In these circumstances the client is to be formally advised at the end of each shift of any delays that occurred via a completed Delay Notification Form. These are to be correctly completed. Important details to include are:

By filling these in correctly there will be a concise record at the end of the job detailing the cost of delays.

2.3. Management of Performance

The management of performance is the primary responsibility of the Project Manager.  The key focus of this is to ensure good contract performance in technical, safety and environmental aspects of the project implementation.  The Project Manager must also ensure that the clients obligations are met and as a minimum will ensure daily inspections of the work place.

2.4. Analysis and Approval of Progress Payment Claims

Monthly payment claims are to be completed for all projects that have a duration of more than 30 days.  The Project Manager must verify the claim against the project schedule and daily timesheets as appropriate.  If the claim is acceptable then the Project Manager can submit the claim for approval from the Client.

2.5. Raising Variations

There are two general sources of variation to work:


Commonly these types of issues will be discussed with the client first and will be formalized with a technical query which is submitted to the client for clarification. Once returned the Project Manager will assess whether or not the recommended action constitutes a change to the contracted scope, if this is the case then a site instruction must be issued to the client for approval prior to any works commencing.

Note: Many contracts require formal variation’s to the contract to be completed in order for claims to be approved.


2.6. Administration

A number of administrative cycles are an integral part of project implementation:


2.6.1. Monthly Safety Statistic Collection

On the 25th day of each month the client must be provided with details of the total working hours expended on the works.  The Project Manager must review the information for accuracy of completed hours and then forward the submission to the Client.

Note:  If any incident or accident occurs the Project Manager must complete an investigation.

2.6.2. Monthly Reporting

The Project Manager is responsible for updating the following aspects of the project:


2.7. Work Pack Completion

Typically the Construction phase of the project will include the completion of the contract scope of work to a point where the works can punchlisted and only “B” items are outstanding.


“B” list Items are those that can occur while the plant is being operated and will not adversely affect the integrity of any aspect of the project is these items are completed during commissioning.


When all “A” list items have been completed the project wll move to the commissioning phase of the project.

2.8. Partial Demobilisation

Once the project begins to enter the commissioning phase it will be necessary to demobilise plant, equipment and personnel as the number of work fronts will reduce. At this stage it will be important to speak to the Client Representative and request written approval to ensure they approve of the demobilisation as they may have additional work to be executed that Symmetrical Group is not aware of.


3. Forms Relevant to this Procedure

F-HR-08 Counselling Form

F-HR-09 Employee Exit Checklist

F-HR-13 Employee Warning Notice

F-HR-14 Induction Checklist

F-HR-16 Letter Accepting Resignation

F-HR-17 Letter Re Redundancy

F-HR-18 Letter Re Termination for Cause

F-HR-19 Letter Re Termination for Unsatisfactory Performance

F-HR-21 Reimburse Expenses Form

F-HR-22 Statement of Service

F-HR-23 Travelling Expenses Form

F-Q-01 Supplier Progress Inspection Report

F-Q-02 Inspection Release

F-Q-03 Corrective Action Request

F-Q-04 Non Conformance Report

F-Q-05 Punchlist

F-Q-06 Piping Installation Checklist

F-Q-07 Technical Query Form

F-Q-08 Corrective Action Request Log

F-Q-14 Archived Documents Register

F-Q-09 Phase1 Change Management

F-Q-10 Phase2 Change Management

F-Q-11 Customer satisfaction survey

F-Q-12 Customer service action form

F-Q-13 Internal Audit Report Form

F-G-01 Memorandium

F-G-02 Facsimile Transmission

F-G-03 Document Transmittal

F-G-04 Job Start Form

F-G-05 Invoice Proforma

F-G-06 Monthly Management Meeting

F-P-05 Project Roles and Responsibilities Matrix

F-M-01 Daily Co-ordination Meeting Minutes

F-M-02 Daily Pre-start Meeting Minutes

F-M-03 Project Kickoff Meeting Minutes

F-M-04 Meeting Attendance Form

F-M-05 Minutes of Meeting

F-P-01 Mobilization Checklist

F-P-02 Procurement Report

F-P-03 Request for Quotation

F-P-04 Quotation Evaluation

F-S-01-1 Hazard Report

F-S-01-2 Incident Notification

F-S-01-3 Investigation Report

F-S-01-4 Loss/Damage Report

F-S-01-5 Safety Report

F-S-02 JHA Template

F-S-03 Work Site Inspection

F-S-05 Task Planning / Risk Assessment

F-ITP-01 Comprehensive Template

F-ITP-02 Basic Template

F-E-01 Emergency Live Work Assessment

F-E-02 Electrical Workers Observation Form

F-E-03 Inspection and Building Test Sheet

F-E-04 RCD Test Sheet

F-E-05 Misc Test Sheet

F-ITR-01 Misc Tx Calibration

F-ITR-02 Control Valve

F-ITR-03 Instrument Cable

F-ITR-04 Junction Box

F-ITR-05 Instrument Tubing

F-ITR-06 Position Switch

F-ITR-07 Cold Loop

F-ITR-08 Hot Loop

F-ITR-09 Actuated Shutdown

F-ITR-10 Flow Element

F-ITR-11 Pressure Guage

F-ITR-12 PSV

F-ITR-13 Temp Tx Calibration

F-ITR-14 Press Tx Calibration

F-ITR-15 Diff Press Tx Calibration

F-ITR-16 Coriolis Flow Tx

F-ITR-17 Gas Detector Calibration

F-ITR-18 Flame Detector Check

F-ITR-19 Solenoid Valve

F-ITR-20 Level Tx Calibration

F-ITR-21 Cable Ladder

F-ITR-22 EX Inspection Sheet

F-ITR-23 Mechanical Completion

F-ITR-98 ITR Progress Report

F-ITR-99 Cover Sheet

F-S-06 Monthly Safety Meeting Minutes

F-S-07 Daily Work Site Inspection

F-S-08- Hot Work Permit

F-S-09- Confined Space Entry Permit_

F-S-10- Equipment Isolation Permit

F-S-21-Portable_Electrical_Equipment_&_RCD_Register

F-S-22-Hazardous_Substance_Register


Date published: 25/07/2013


Document ID:

397

Last reviewed:

13/03/2009

Revision No:

10

Approved by:

..


* -25/07/2013 12:27:06 PM