SG-MP-31-01 OH&S Management Plan

Symmetrical Group

Policies and Procedures

OHS&E\MANAGEMENT PLANS

Table of Contents

1.0 CORPORATE SAFETY and HEALTH MANAGEMENT SYSTEM

1.1 INTRODUCTION

1.2 SAFETY AND HEALTH MANAGEMENT SYSTEM

1.3 SAFETY & HEALTH MANAGEMENT PLAN

1.4 PROJECT GOAL

1.5 PROJECT POLICIES

2.0 SAFETY & HEALTH MANAGEMENT PLAN, PROJECT SITE SPECIFIC INDUCTION DOCUMENTATION AND POLICIES

2.1 SITE SAFETY & HEALTH MANAGEMENT

2.1.1 Contract Objectives and Commitment

2.1.2 Statutory Acts, Regulation And Standards

2.1.3 Implementation

2.1.4 Continuous Improvement

2.1.5 Operational Objectives

2.2 CLients HEALTH AND SAFETY MANAGEMENT SYSTEM

2.2.1 Statutory Jurisdiction

2.2.2 Integration of the Safety System

2.2.3 Key Procedures, Safe Work Standards and Information

2.3 DUTY OF CARE

2.4 SAFETY RESPONSIBILITIES

2.4.1 Line Management

2.4.2 Routine Safety Inspection And Checks

2.4.3 Key Safety Responsibilities

2.4.4 Symmetrical Group - Key Responsibilities

2.5 SAFETY AND HEALTH REPRESENTATIVE(S) - (SITE ELECTED)

2.5.1 References

2.6 PROJECT AND CONSTRUCTION MANAGEMENT SITE SAFETY COMMITTEE

2.6.1 References

2.7 SUBCONTRACTOR SAFETY MANAGEMENT

2.7.1 Performance and Assessment

2.8 SAFETY DISCIPLINE

2.8.1 References

2.8.2 Correcting Workforce Behaviour

2.9 COMMUNICATION / PROTOCOLS

2.9.1 Project Reporting

2.9.2 Permits

2.10 SAFETY PERFORMANCE REPORTING

2.10.1 Statistical And Written Reporting

2.10.2 Project Statistics Report (Based On 1,000,000 Hrs)

2.10.3 Project Safety Targets

2.10.4 Client Safety Targets

2.11 SAFETY SYSTEM AUDITING

2.12 ROUTINE SAFETY INSPECTION AND CHECKS

2.12.1 Action Plan Register

2.12.2 Joint Client / Symmetrical Group Site Safety Inspections / Audits

2.13 EMPLOYEE REVIEW

2.13.1 Competency Assessment/Confirmation

2.14 INDUCTIONS

2.15 SAFETY RECORD FILING SYSTEM

2.15.1 Filing

2.15.2 Archives

2.16 INCIDENT INVESTIGATION

2.16.1 Protocol for Incidents / Accidents

2.16.2 Project Protocol for Serious Incidents

2.17 INJURY MANAGEMENT

2.18 SAFETY COMMUNICATION AND PROMOTION

2.18.1 Safety Alert and Bulletins

2.18.2 Distribution of Safety Information And Updates

2.18.3 Communication Record Keeping

2.19 SAFETY MEETINGS

2.19.1 Monthly Safety Committee Meetings

2.19.2 Daily Pre-Start Toolbox/Checklist Report

2.19.3 JHA Complilation Meeting

2.20 SAFETY ISSUE RESOLUTION

2.21 EMERGENCY PROCEDURE (PROJECT SITE)

2.22 CHANGE MANAGEMENT

2.22.1 New or Revised - Procedures, Work Instructions

2.23 PERSONAL PROTECTIVE EQUIPMENT (PPE)

Reference: Procedure SG-PR002 Safety Rules and Responsibilities

2.24 HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL

2.25 HOT WORK AND FIRE RISK CONTROL

2.25.1 Operational Requirements

2.25.2 Safe use of Oxygen and Acetylene Equipment and Arc Welding Equipment

2.26 CONFINED SPACE ENTRY

2.27 CRANE AND HOISTING

2.27.1 Requirements For Use Of Cranes

2.27.2 Dual Crane Lifts

2.27.3 Man-Cage Usage

2.27.4 Elevated Work Platforms, Man Hoists

2.27.5 Lifting Studies

2.27.6 Use of Licensed Riggers and Dogmen

2.28 WORKING AT HEIGHTS

2.28.1 Fall Protection Equipment

2.28.2 Specifics for Riggers and Scaffolders

2.29 USE OF RESPIRATORY PPE

2.29.1 Use of Breathing Apparatus

2.30 FIBRE RELATED HAZARDS

2.30.1 Asbestos Materials

2.30.2 Man-Made Mineral Fibre Materials

2.30.3 Operational Requirements

2.31 CHEMICAL HANDLING

2.31.1 Reporting

2.31.2 Risk Assessment and Control

2.31.3 Hazardous Substances/Chemicals

2.31.4 Identification

2.31.5 Safe Use And Storage

2.31.6 Material Safety Data Information

2.32 USE OF PORTABLE POWER TOOLS AND CABLES

2.32.1 Operational Requirements

2.32.2 Tagging Requirements

2.33 VISITOR ACCESS TO SITE

2.33.1 Protocol and PPE Requirements

2.34 USE OF VEHICLES AND EQUIPMENT ON SITE

2.34.1 Operational Requirements

1.0 CORPORATE SAFETY, HEALTH AND ENVIRONMENTAL MANAGEMENT SYSTEM INTRODUCTION

1.1 INTRODUCTION

The purpose of this plan is to clearly define the systems, strategies, programs and responsibilities to effectively manage Safety and Healthissues associated with Symmetrical Groups operations.

This Plan is intended as a reference for all project personnel and for the use as a management tool in achieving project SH&E targets and objectives.

All project and construction management personnel, site contractors, sub-contractors site management / supervision shall be given a presentation of this plan, prior to commencing work on site. They will be informed of their individual responsibilities and accountabilities to ensure effective management of the Project Safety and Health issues thereby reducing the potential for hazards and incidents.

All project and construction management personnel will be committed to achieving effective project Safety and Health outcomes through the process of:

Detailed project and construction planning,
Structured application of the appropriate codes, standards and procedures,
Ensuring an effective Job Hazard Analysis procedure for identifying, assessing and controlling hazards.
Establishing methods and processes to manage risks.
Introduction and promotion of sound safe work practices at all levels of the work force.
Carrying out Behavioural Task Observations

This Safety and Health Management Plan is supported by a range of documentation specifying requirements, regulations, procedures and safe work practices which are designed to minimise risks and ensure a safe and healthy working environment for all personnel involved with this project.

1.2 SAFETY, HEALTH & ENVIRONMENT MANAGEMENT SYSTEM

It is recognised that an active and responsive Safety and Health Management System is necessary for a successful project outcome. This management system comprises policies and plans, which are supported by safety procedures and work instructions.

1.3 SAFETY & HEALTH MANAGEMENT PLAN

This Safety & Health Management Plan is the site specific to the project Safety & Health Management System. The plan has been developed to provide a formal structure to manage safety & health aspects during the performance of Symmetrical Groups operations.

The plan defines the administrative requirements and operational procedures, guidelines and instructions to be followed by Symmetrical Group and its subcontractor’s.

The plan provides a means to address current statutory acts, legislation, regulations and standards that are applicable to the project site.

Symmetrical Group will be involved with regular site safety checks, inspections and audits performed by the Client which may be used to monitor compliance against this safety management plan.

1.4 PROJECT GOAL

A dedication to continuous improvement in operational safety with an ability to meet a ZERO INJURIES goal and provide productivity without disruption through safety issues.

1.5 PROJECT POLICIES

To achieve a ZERO INJURIES goal, the following policies, which address the relevant aspects of State and Federal legislation, will be implemented;

OccupationalHealth and Safety Policy
Drug and Alcohol Policy
Fatigue Management Policy

These policies are the framework for the Project Safety Health & Environmental Management System.

2.0 SAFETY AND HEALTH MANAGEMENT PLAN, PROJECT SITE SPECIFIC INDUCTION DOCUMENTATION AND POLICIES

The occupational health and safety of all project employees is the primary concern in the execution of Symmetrical Groups Operations.

Symmetrical Group will provide leadership and support to subcontractors personnel. Symmetrical Group will actively promote an accident prevention program through the strict adherence to safe work practice and procedures and through the early identification and improvement of unsafe working conditions.

It is important that all personnel strive to achieve a working environment where incidents are prevented through each person’s positive attitude and response to their own safety and that of others.

2.1SITE SAFETY & HEALTH MANAGEMENT

2.1.1 Contract Objectives and Commitment

All members of Symmetrical Group are committed to providing an effective service utilising safe systems of work to attain our objective ZERO INJURIES.

This plan shall strive to ensure the safety and performance goals are aligned and integrated with the Clients management system for the project.

2.1.2 Statutory Acts, Regulation And Standards

This Safety and Health management plan addresses the requirements of Legislation, Codes of Practice and Standards in the following legislation:

Occupational Safety and Health Act 1984
Occupational Safety and Health Regulations 1996
Dangerous Goods Regulations
Australian Standards (where referenced)
WA Electrical Requirements
Client Policies and Procedures

2.1.3 Implementation

Symmetrical Group is responsible for reporting the overall project safety performance to the Client.

The OS&H management plan shall be implemented at the start of the project and will be reviewed periodically to reflect changing safety initiatives and requirements.

“Safety Performance” is a key indicator to the success of the Safety Management System, therefore development of further safety initiatives shall remain a high priority in the site OS&H management agenda.

2.1.4 Continuous Improvement

An important aspect of safety performance measurement via audits, checks, and safety statistics is to set goals, identify deficiencies, generate action and achieve improvement.

Performance measurement shall generate positive pro-active actions through initiatives, clearly aimed at preventing injuries, reinforcing safety attitudes and improving safe work practice. Deficiencies when identified and controlled assist in reducing the probability of them recurring.

2.1.5 Operational Objectives

Symmetrical Group is committed to accomplishing the following project Safety and Health objectives.

All corrective actions from incident investigations, audits and workplace inspections entered into the Action Plan Register are completed on time.
All activities completed on Safety Activity Planner to schedule.
Compliance with the Clients OH&S Management Plan.

2.2 CLients HEALTH AND SAFETY MANAGEMENT SYSTEM

2.2.1 Statutory Jurisdiction

Our Clients Sites may come under the jurisdiction of Worksafe WA.

2.2.2 Integration of the Safety System

This plan shall strive to ensure that safety and performance goals are aligned and integrated with the Clients OH&S management system. Wherever possible, the safety performance indicators will be aligned with those of the Clients. Complying with and exceeding the requirements of the Clients OH&S Management System is a priority objective in executing all works.

The Symmetrical Group Safety and Health procedures are the minimum compliance requirement for all site contractors, subcontractors and / or vendor representatives. Where procedures overlap, Symmetrical Group will clarify anomalies in combination with the Client nominated representative.

2.2.3 Key Procedures, Safe Work Standards and Information

Symmetrical Groups OH&S Management Plan sets out the minimum standards that all site personnel must comply with. To further enforce this, all personnel shall complete the site induction for all sites they visit.

Safe work practices are promoted and performed across the work site. To ensure consistency the following four key elements shall be implemented;

Procedures / work instructions shall be adequate for the job,
Procedures / work instructions shall be known and understood by all concerned,
Procedures / work instructions are followed - demanding a disciplined approach to best work practice,
Compliance shall be audited on a regular basis.

The Safety and Health Management Plan including Project Specific Procedures shall be accessible and available upon request.

2.3 DUTY OF CARE

The Occupational Safety and Health Act (1984) places a responsibility (duty of care) on employers and employees. This act is further underpinned by the Occupational Safety and Health Regulation (1996). The accountability set down by these regulations is clearly recognised.

It shall be understood by Symmetrical Group, its subcontractors and vendor representatives that these regulations are the minimum requirement for the Project. The following points shall be highlighted:

Employer - Duty of Care: (Section 19)

Provision of a safe workplace, safe plant/equipment and safe systems of work.
Provision of information instruction and training.
Consultation and co-operation with employees.
Provision of Personal Protective Equipment.
Provision of safe plant and materials.

Employee - Duty of Care: (Section 20)

Ensures own Safety and Health at work.
Avoids adversely affecting the safety or health of any other person through any act or omission at work.
Reasonably complies with instructions given by his employer for his own safety or health and other employees.
Uses all protective equipment and clothing provided by the employer.
Reports any situation that has the potential to cause a hazard to any person.

Subcontractors - Duty of Care: (Section 21)

Shall take reasonable care to ensure own safety and health at work.
Avoids adversely affecting the safety or health of any other person through any act or omission at work.

Client / Principal - Duty of Care: (Section 22)

Duties under section 22 of the Act require people who have control of a workplace to ensure, so far as is practicable, that the workplace and all access ways are kept clear and in good condition so that people who use the workplace are not exposed to hazards.

2.4 SAFETY RESPONSIBILITIES

2.4.1 Line Management

the Organisational Chart shows the hierarchy of responsibility for Health and Safety for Symmetrical Groups operations.

Overall responsibility for operational safety is vested in all of our personnnel and contractors however the Project Manager has the ultimate responsibility. Daily operation performance (safety and production) will be overseen by the Site Supervisor/Superintendent and the site’s safety advisors. The Clients (or any others) safety advisors shall report directly to Symmetrical Group’s Supervisor/Superintendent when safety issues associated with Symmetrical Group work areas are found.

The site safety management is further directed by the Project Management Procedures. The purpose of these procedures is to schedule safety checks and audit activities and identify an implementation and continuous improvement process. Further safety activities distributed to the line management positions (eg. site contractor’s safety advisors), include toolbox talks, daily safety reports, daily observations and compliance checks, combined inspections with the Symmetrical Group and Client Management as required.

2.4.2 Routine Safety Inspection And Checks

Safety training is a line management responsibility. Recognition of training needs occurs at all levels, any requirements identified shall be formally documented and formally transmitted to the relevant line manager. The Symmetrical Group Project Manager shall ensure training needs that have been identified are actioned.

2.4.3 Key Safety Responsibilities

Employees at all levels shall assist in the prevention of incidents:-

Assisting management in achieving the ZERO INJURIES goal and Health and Safety Policies.
Being responsible for their own Health and Safety and that of others in the workplace.
Keeping the workplace in a clean and tidy condition and not interfering with or misusing protective equipment, personal or mechanical, that has been provided or installed for the purposes of Health and Safety.
Using all personnel and mechanical protective equipment issued or supplied as per the workplace requirements.
Reporting immediately to management all incidents or unsafe conditions that may occur in the workplace.
Working in accordance with site management procedures and requirements that have been produced to ensure the Health and Safety of all employees and others.
Complying with the requirements of all statutory safety legislation where applicable.
Having an understanding of the Safety Management Plan and its support of site activities whereby no item of safety shall be ignored or deferred.
Complying with the requirements for the protection of the environment.

2.4.4 Symmetrical Group - Key Responsibilities

Will be:

Assisting the project and construction management team in achieving the ZERO INJURIES goal and complying with the project Health and Safety Policies.
Being responsible for our own Health and Safety and that of others in the workplace.
Keeping the workplace in a clean and tidy condition and not interfering with or misusing protective equipment of any kind that has been provided or installed for the purposes of Health and Safety.
Using all personal and mechanical protective equipment issued or supplied as per the workplace requirements.
Reporting immediately to management all incidents or unsafe conditions that may occur in the workplace.
Working in accordance with project procedures and requirements that have been produced to ensure the Health and Safety of all employees and others.
Complying with the requirements of all statutory safety legislation where applicable.
Having an understanding of the Safety Management Plan and its support of site activities whereby no item of safety shall be ignored or deferred.
Complying with the requirements for the protection of the environment.
Reporting to the Client on OH&S issues.
Participation in the Site Safety Committee.

2.5 SAFETY AND HEALTH REPRESENTATIVE(S) - (SITE ELECTED)

This section relates to an objective of the Occupational Safety and Health Act to foster co-operation and consultation between management and the workforce. Management is required to consult and co-operate with Safety and Health Representatives, in workplaces where they have been elected, and with other employees on safety and health matters.

2.5.1 References

Occupational Safety and Health Act- Part 4 - Division 1
Worksafe Safety and Health Representatives hand book
Election Notification form to Worksafe
www.commerce.wa.gov.au/worksafe/content/services/safety_and_health_representati/frequently_asked_questions.html

2.6 PROJECT AND CONSTRUCTION MANAGEMENT SITE SAFETY COMMITTEE

2.6.1 References

Occupational Safety and Health Act - Part 4 - Division 2

The function of the site Health and Safety Committee is to facilitate consultation and co-operation between the site contractor’s employees and IMT. This Committee is responsible for initiating, developing and implementing improvement measures designed to ensure the safety and health of employees at the Project site. It may be necessary to discuss safety issues resulting from an incident.

The meeting shall be conducted monthly (or as directed from time to time) and an agenda distributed prior to the meeting. The meeting shall also be used to distribute high impact safety material, i.e. statistics, incident investigation summaries and safety awareness literature.

2.7 SUBCONTRACTOR SAFETY MANAGEMENT

2.7.1 Performance and Assessment

All Sub contractors performing work for Symmetrical Group will comply with Symmetrical Groups approved OH&S Management Plan.

The Symmetrical Groups Supervisors and Superintendent will achieve consistent safety behaviour from all sub contractors, they shall be required to comply with;

Symmetrical Group procedures and requirements, and
Client procedures and requirements.

These requirements will affect their safety performance while on this site. This includes all medical response, plant access methods, safety statistics, bulletins, notices and procedures and involvement in related safety presentations given (as necessary).

2.8 SAFETY DISCIPLINE

2.8.1 Reference:

Worksafe Western Australian Commission Guidance Notes

While it is recognised that the employer has a duty of care under the act to provide a safe workplace and safe systems of work, the employee has a reciprocal duty of care. General duties require an employee to ensure their own safety and avoid adversely affecting the health and safety of others, and to cooperate with the employer in performing the employer’s duties under the act.

Both the general duties of the employer and employee impose a strict liability, therefore compliance to the safety management system is necessary to ensure an understanding of this liability. The discipline procedure shall be used where consistent breaches of safety procedures are evident, i.e. wilful actions. Clearly, the employer shall ensure procedures are adequate, known and understood by all project personnel before discipline is exercised.

2.8.2 Correcting Workforce Behaviour

Setting a clear standard of safety behaviour with defined minimums and reinforcement of safe work procedures and standards is regarded as a prime motivator to achieve a consistently safe and productive workforce. Symmetrical Group shall continually reinforce the project safety standards and procedures; this will be achieved through the following;

Frequent safety observations,
Reinforcement of safe behaviour,
Immediate corrective action of unsafe work practice or situations,
Hazard identification and follow up,
Safety tours and inspections,
Toolbox and safety meetings,
Feedback,
Audits of compliance,
Refresher training i.e. work methods, safety topics, equipment use,
Reviewing work methods,
Consultation with the safety committee,
Active involvement of safety representatives,
Communication that safety is the priority, and
Promotion and commitment to safety initiatives.

Consistent safe behaviour will be achieved through consistent safety management and leadership. Reinforce positive actions and take immediate action on negative situations.

2.9 COMMUNICATION / PROTOCOLS

2.9.1 Project Reporting

Symmetrical Group shall report directly to the Client or Construction Manager (as appropriate).

2.9.2 Permits

The issuance of a permit shall be deemed necessary for the following work areas and activities:

PERMIT TO WORK
HOT WORK - Flame cuting, welding, grinding, and when in a hazardous/explosive area operate electrical (always ensure flashes on cameras are taped over), operated equipment, operate engine driven machinery, open electrical enclosures.
CONFINED SPACE - As determined by the sites log of confined spaces or as deemed necessary.
REMOVAL OF GRID MESH, WALKWAYS OR PLATFORMS
WORKING AT HEIGHTS
CRANES - TANDEM LIFTS
RADIOGRAPHIC (XRAY) TESTING
HYDROSTATIC TESTING

2.10 SAFETY PERFORMANCE REPORTING

2.10.1 Statistical And Written Reporting

The reporting of incident statistics will occur on a monthly basis and be Included in the monthly contract performance report to IMT Project Manager.

The information provided includes:

Total man-hours = Project & Construction Management Team + Site Workforce + Contractors + (other contributing hours to the contract)
Injury information and type = Name, Date, LTI, MTC or FAC ,Near Miss, Hazard, Extent of injury, i.e. lost time, rehab required.

2.10.2 Project Statistics Report (Based On 1,000,000 Hrs)

LTIFR (Lost Time Injury freq rate) = LTIFR

MTIFR (Medical Treatment Injury freq rate) = MTCFR

LTI = LTI

MTI = MTI

FAI = FAC

Typically the calculation for frequency rate is LTIFR = LTI x 1,000,000 Man-hours

2.10.3 Project Safety Targets

The goal of ZERO INJURIES will be achieved by setting short-term targets that coincide with initiatives that give sustained safety performance.

2.10.4 Client Safety Targets

Symmetrical Group and the Safety Committee are responsible to meet and improve any set targets. Targets shall be set to meet Client statistical performance criteria.

2.11 SAFETY SYSTEM AUDITING

In addition to general work site observation or inspections conducted as described in Section 2.12 (Routine Safety Inspection and Checks) Formal Safety Audits shall be conducted by auditors from within the project and construction management team. The audit shall be conducted from time to time as directed by Client and include reviews of both safety systems, procedures and workplace practices.

The report of audit findings (and/or non-conformances) shall be discussed with the relevant project safety line manager resulting in an Action Plan with an agreed schedule for rectification and completion of action items.

The Client is accountable for distribution of the Audit Report and Action Plan and for completion and close out the Audit Report and Action Plan.

2.12 ROUTINE SAFETY INSPECTION AND CHECKS

Symmetrical Group shall be responsible for ensuring that all scheduled workplace inspections are performed and formally documented. Symmetrical Group shall nominate a responsible person to facilitate the inspections, i.e. ensure the inspections are performed and followed up on actions identified/completed.

All non-conformances identified shall be entered into an Action Plan Register. The Action Plan Register shall be monitored by Symmetrical Group to ensure that corrective actions are completed to schedule and that any outstanding items are promptly dealt with.

Copies of Workplace Safety Inspection reports shall be posted on the office and crib hut Safety Notice Boards. They shall be discussed at Toolbox Meetings.

The Client (or nominee) shall regularly conduct work-site inspections, this is essential to;

Reinforce site personnel that Senior Management support a safety culture,
Ensure Senior Management are aware of the project environment and the site conditions,
Promote the opportunity of direct feedback from site personnel,
Give opportunity for site personnel to discuss directly with Senior Management other issues or concerns.
Demonstrate Senior Management commitment to safety.

2.12.1 Action Plan Register

The Action Plan Register is a means to track corrective actions identified during inspections, audits, meetings, and routine checks of plant and equipment. Non-conformances shall be entered into the Action Plan Register, together with a nominated responsible person and a completion date. The Action Plan Register shall be monitored by Symmetrical Group. Corrective actions shall only be signed off as being completed when positive verification of the corrective action has been cited.

2.12.2 Joint Client / Symmetrical Group Site Safety Inspections / Audits

In addition to site management inspections, Symmetrical Group and Client management personnel shall perform combined safety tours to verify compliance with the OH&S Management Plan and safety procedures.

2.13 EMPLOYEE REVIEW

2.13.1 Competency Assessment/Confirmation

Symmetrical Group employees are required to provide copies of all trade papers, licenses (issued by competency authority bodies), tickets etc. These items are to be confirmed as valid for the date period and a copy held for record purposes by the Client.

2.14 INDUCTIONS

A condition of entry for all personnel working on the Project site is the requirement to undertake a Project Safety Induction course. The Induction provide’s an overall site induction, highlighting key information and hazards across the site area, and within the overall plant facilities. Symmetrical Goup is responsible for ensuring all project and construction personnel, regardless of previous experience, attend a Project Specific safety induction.

Note: All project personnel shall complete the following:

New employee orientation conducted by the team members employer. This orientation shall address workplace hazard’s & safety work methods including, Working at Heights, Confined Space awareness & Isolation Procedures.

2.15 SAFETY RECORD FILING SYSTEM

2.15.1 Filing

All records are filed in accordance with the Project Administration filing system. All records shall be stored in recognised and accessible locations.

2.15.2 Archives

Where necessary, any archiving of Safety records and information shall be performed in accordance with the Project Administration archive procedure.

2.16 INCIDENT INVESTIGATION

2.16.1 Protocol for Incidents / Accidents

All incidents shall be reported immediately to the Client.

Serious Incidents types are:

Fire or explosion
Exposure of personnel to harmful substances
Electric shock
Exposure of personnel to radiation
Personnel falling from height
Stress or strain injury
Objects falling from height
Loss of consciousness

2.16.2 Project Protocol for Serious Incidents

Reference: procedure Incident and Hazard Reporting and Investigation

The Inident Immediate Report Form (Preliminary Notification Only) shall to be forwarded immediately to th Project Manager. This will be forwarded as soon as practicable after the incident / accident (within one hour). The Client shall be notified within 2 hours of the occurrence of a serious incident.

2.17 INJURY MANAGEMENT

In the event of a serious injury, the injured person would immediately be attended by the sites medical personnel, or be delivered to the First Aid treatment point.

The first point of contact for any person requiring general first aid treatment will be the Site First Aider, further treatment will be addressed as necessary. The reporting function for injuries is as follows:

Initial response / treatment to an injury
Minimise further injury impact
Co-ordination of ongoing treatment / follow- up
Workers Compensation processing
Case management / assessment team

2.18 SAFETY COMMUNICATION AND PROMOTION

2.18.1 Safety Alert and Bulletins

Safety Alerts and Bulletins shall be used for highlighting serious incidents from other projects or sites (as appropriate) and other safety related matters. They are a means of distributing high impact safety information to the workforce. The alert shall address incidents that have caused personal injury or damage or had the potential to cause injury or damage. The alert shall highlight lessons learnt from the incident. Copies are distributed to all sites to inform all personnel.

2.18.2 Distribution of Safety Information And Updates

The site safety committee, toolbox meetings and pre-start checks are regarded as the appropriate venues for distributing any safety correspondence, safety alerts and statistical reports. Safety representatives are responsible for cascading any information to the workforce through these meetings. Safety notice boards will be available in all crib huts for the distribution of safety information.

2.18.3 Communication Record Keeping

A record of all communications and correspondence relating to safety and health shall be maintained on site for future reference and for audit purposes. The file shall be maintained as part of the general project administration (site specific) filing system and shall be accessible to all management and employees.

2.19 SAFETY MEETINGS

2.19.1 Monthly Safety Committee Meetings

The purpose of the monthly safety meeting is to consult with the workforce on issues affecting their safety and health and to distribute safety statistics, information, and to action specific areas of training that has been assessed as a requirement. A set agenda shall be distributed before the meeting.

Basic components of a Safety Meeting include:

Purpose of the meeting
Attendance recorded
Content/agenda of the meeting
Format of the meeting
Recording minutes of the meeting
Action items identified and follow up delegated
Distribution of the minutes

2.19.2 Daily Pre-Start Toolbox/Checklist Report

A Foreperson or Supervisor shall conduct a pre-start toolbox meeting with all employees under their control prior to the commencement of work to discuss the day’s activities, any changes in the status of the work site and any special precautions to be observed.

This will be a formalised process utilising a checklist, where the topic(s) discussed shall be recorded on the relevant form that all attendees shall then sign. Any items identified as requiring attention shall be recorded on the form and the appropriate action taken utilising the action register if necessary. The work crew supervisor shall be responsible for ensuring all items identified are actioned and completed in full.

2.19.3 JHA Compilation Meeting

Each crew shall record a JHA for the respective talks at hand and be approved by a supervisor. Note any alterations to the original JHA shall be submitted and agreed to by the crew as individuals and reviewed and approved by the supervisor.

2.20 SAFETY ISSUE RESOLUTION

Reference: procedure Resolution of a Health and Safety Issue

Where an employee encounters what they considered to be a safety hazard or is allocated work to perform in what they consider constitutes unsafe working conditions the employee shall immediately stop work and discuss the situation with their Supervisor.

The following process shall then occur:

The employee and supervisor discuss and agree a timely resolution of the situation – rectify and return to work.
If not resolved, the employee’s Safety Representative will be included in the review process. Relevant information is obtained and resolution actions initiated. Employee to be provided with alternative work whilst awaiting resolution of issue.
If issue is not resolved after inclusion of the employee’s Safety Representative, the relevant manger is to be included in the process.
If the issue is not resolved, the Senior Project/Construction Manager shall be included in the process.
If all attempts to resolve the issue fail, the issue shall be referred to the Site Health & Safety Committee.
If no appropriate and agreeable actions can be initiated the appropriate inspectorate is to be included in the process. This may be a Worksafe Inspector. The inspectorate decision is binding on all parties.

2.21 EMERGENCY PROCEDURE (PROJECT SITE)

Reference: Site Induction

An emergency can be described as an abnormal or dangerous situation needing prompt action to control, correct, and return to a “normal” or safe condition eg;

Accident involving serious injury to any person on site
Fire or Explosion
Gas Release (flammable, toxic and inert)
Other Hazardous Substance Release
Bomb threat
Vehicle Accidents
Structural Failures
Or any circumstance that is clearly an emergency situation requiring an Emergency Response.

Obviously different sites use different alarms and methods of evacuating people. It is extremely important to know what to do on any site in the event of an emergency particularly in Petro Chemical Plants where deadly gas clouds can be released.

2.22 CHANGE MANAGEMENT

Reference: Procedure Change Management

Inadequate management of change significantly increases the risk of incidents, uncontrolled modification to work systems and procedures increase risk of incidents. This situation is particularly prevalent when conditions are abnormal eg. during shutdowns or when planned work scopes have been changed to take into account unforeseen circumstances.

In recognition of changes being necessary, there shall be clear guidance as to what constitutes a change. This shall include a formal review. The general criteria for a change review shall occur when “like” is not replaced with “like”. Communication of a proposed change shall precede any new procedures or work instruction.

2.22.1 New or Revised - Procedures, Work Instructions

A risk assessment shall be undertaken to evaluate any changes to procedure or work instructions prior to their implementation.

Any change shall be prepared to ensure that all modifications to equipment, tools, procedures or work instruction are reviewed by competent people, are appropriately authorised and documented, and that if required, necessary training is provided.

2.23 PERSONAL PROTECTIVE EQUIPMENT (PPE)

Reference: Procedure Safety Rules and Responsibilities

The minimum requirement for Personal Protective Equipment at site is:

Long trousers
Long Sleeved shirt
Safety Glasses with side shields fitted
Safety footwear
Safety helmet

Additional protective clothing shall be worn as per task requirements and as identified by a JHA. All employees will reference the Induction Handbook for other requirements.

2.24 HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL

Reference: Procedure Job Hazard Analysis (JHA)

It is a requirement that Job Hazard Analysis is performed on all tasks; JHA’s are reviewed by Symmetrical Group Supervision.

JHA’s can be sourced from the following types:

Written for a specific task
Prewritten (not generic)
Generic (for repetitive tasks i.e. breaking open flanges)

The JHA shall:

Be prepared for each task undertaken.
Be prepared, by the contractors personnel performing the work, in conjunction with their Supervisor.
Be posted with the Permit to Work in the job folder and compliment the conditions of the Permit.
Be prepared as early as possible to allow the necessary job preparation.
Identify hazards and precautions to be actioned before commencement of the work.
Discussed with all members of the work team before they commence work.
Modified to suit any changes in the work activities identified by team members.

2.25 HOT WORK AND FIRE RISK CONTROL

Reference: Procedure Hot Work

2.25.1 Operational Requirements

All personnel shall obtain a Hot Work Permit for all welding activities, the use of oxy-acetylene equipment, work that generates sparks or requires the use of naked flames in hazardous zones, such as around designated operational plant or in areas where there is a risk of fire to the surrounding environment.

2.25.2 Safe use of Oxygen and Acetylene Equipment and Arc Welding Equipment

All Oxy/Acetylene cutting equipment shall be checked prior to use. Hoses, cylinders, handpieces, gauges, regulators and flash back arresters shall be maintained in good condition. Arc welding equipment shall be inspected and maintained on a regular basis. Only persons who are qualified to weld are to perform welding activities.

2.26 CONFINED SPACE ENTRY

Reference: Procedure Confined Space Entry

A general work permit shall be raised prior to any confined space activities being performed. All Confined Space work shall have a Job Hazard Analysis prepared. All personnel involved with confined space work shall be trained in accordance to the Australian Standard AS 2865 - Safe Working in a Confined Space.

2.27 CRANE AND HOISTING

Reference: Procedure Requirement for Significant Lifts & SG-PR002-6 Mobile Crane Safety

2.27.1 Requirements For Use Of Cranes

Reference: Occupational Safety and Health Regulations 1996 -Reg 6.5

Only those who possess the appropriate license or operators certificate may operate mobile equipment on the Project.

Any person dogging a crane shall hold a nationally accredited certificate of competency for either Rigging or Dogging. Any person operating a crane shall hold a nationally accredited Crane Operators certificate.

All cranes shall comply with the relevant statutory regulations, for the licensing and safe use of such plant.

2.27.2 Dual Crane Lifts

Specific requirements for dual crane lifts are set down in the Occupational Safety and Health Regulations (WA) 1996 Reg 4.5.3. All reference to dual crane lifts will be to these regulations or crane manufacturers specifications.

2.27.3 Man-Cage Usage

Reference: Procedure Elevated Work Platforms

The use of man-cages is restricted, and approval shall be obtained from the Client before use.

The use of a man-cage on site is to be strictly controlled, only when the Client or their representative has fully explored the possibility of other alternative methods of accessing the area will approval for the use of a man-cage be issued.

2.27.4 Elevated Work Platforms, Man Hoists

Reference: Procedure Elevating Work Platforms

Only those who possess the appropriate licence or operator’s ticket may operate elevated work platforms or man hoists. A certificate/licence record form is to be completed for each person intending to operate mobile equipment.

All elevated work platforms and man hoists shall have a logbook on the machine. A daily checklist is to be completed prior to operation of the machine and the checklist forwarded to the relevant foreman who checks to ensure that any maintenance required is actioned.

2.27.5 Lifting Studies

Reference: Procedure Requirement for Significant Lifts

Lifting/Rigging studies are required for critical lifts and shall be prepared for all lifts over 25T. They shall be reviewed by the Client before being incorporated into the JHA.

Critical Lifts are typically identified by the following criteria:

Heavy Lifts
Multiple Crane Lifts
Restricted Access
Limited Space
Hazardous Areas
Over live plant and Equipment
Restricted Communication
Road closure required

2.27.6 Use of Licensed Riggers and Dogmen

Only licensed riggers or dogmen may sling, and direct the movement of cranes.

The rigging up of lifting equipment, for the removal or installation of plant, piping or associated equipment shall be checked by a licensed rigger prior to the commencement of any lift.

2.28 WORKING AT HEIGHTS

2.28.1 Fall Protection Equipment

Reference: Procedure Safe Work at Height

The primary control measure for working at heights shall address the transfer of the equipment to grade to eliminate the necessity of working at heights. Where this is not practicable, a scaffolding platform or permanent work platform shall be installed to perform the task.

Where any work is performed and the potential for a fall exists, fall protection equipment (safety harness) shall be worn. Whenever a safety harness is used as a primary safety control to control the risk, a recovery plan shall be prepared and approved prior to the task starting. The recovery plan shall be included in the JSA and signed by the construction manager. No person shall use fall arrest equipment without being trained to do so.

All personnel who are required to wear a safety harness shall successfully complete a documented safety awareness course for the use, care, and maintenance of fall arrest equipment.

2.28.2 Specifics for Riggers and Scaffolders

All personnel carrying out rigging or scaffolding work where the potential for a fall exists are required to wear a safety harness. Prior planning of the work scope to identify secure anchorage points shall be performed before the commencement of any activities. Consideration shall be given to the use of static lines where single point anchoring is not practicable.

Detaching and reattaching to an anchorage point constitutes a significant hazard for anybody using a safety harness, the use of a secondary lanyard or inertia reel shall be considered if necessary.

2.29 USE OF RESPIRATORY PPE

Reference: Procedure Confined Spaces & Respiratory Protection

Any tasks associated with work scope that has the potential to create a respiratory hazard such as dusts, fumes, mists, vapours or gases shall be assessed for the need to wear respiratory protection.

All personnel who are required to wear respiratory protection shall undergo documented training in the correct method for the use, maintenance and cleaning of the equipment

2.29.1 Use of Breathing Apparatus

No personnel shall use BA unless they have had appropriate documented training and been deemed competent to do so.

A detailed JHA shall be performed prior to work activities where the use of BA equipment is to be used. The following documentation is required:

Rescue Plan
Written Work Method
Training records of personnel for Breathing Apparatus
Evidence that all other workplace alternatives have been considered and none have been found to be practicable.

This site has a clean shaven policy, People required to wear breathing apparatus must comply with AS1715 and be clean shaven. Employees with facial hair that may prevent the respiratory protection device from sealing against the skin shall not be permitted to enter this site.

2.30 FIBRE RELATED HAZARDS

2.30.1 Asbestos Materials

No asbestos is permitted on site and is only likely to be encountered during demolition activities. All Project personnel shall be familiar with the procedure for the handling of asbestos if involved in demolition activities. If an employee is unfamiliar or unsure of a particular substance he shall immediately inform his foremen or leading hand who shall inform IMT.

2.30.2 Man-Made Mineral Fibre Materials

Ceramic mineral fibres and synthetic mineral fibres, come under the classification of man made mineral fibres, while products under this classification are not viewed in the same context as asbestos, certain precautions shall be adhered to when handling them.

2.30.3 Operational Requirements

Personnel removing or handling asbestos materials on site shall need approval form IMT and shall observe procedures and requirements set out in the Occupational Safety and Health Act and the Health (Asbestos) Regulations 1992.

All personnel who may be required to disturb, remove, store or dispose of any fibrous material shall be required to be instructed in the above referenced procedures.

2.31 CHEMICAL HANDLING

Reference: MSDS

2.31.1 Reporting

Before any chemical is brought onto site, its use shall be approved by Symmetrical Group and then the Client.

2.31.2 Risk Assessment and Control

Risk assessment of materials and substances shall be conducted:

During procurement activities, and
On site prior to use of the substance

Using information contained within the Material Safety Data Sheet (MSDS) provided by the manufacturer (or chemical data library), minimum controls shall be established for use of hazardous substances, these include;

A risk assessment
Assessing the requirements for monitoring
Use/application techniques
Control / effects of fume, mists gases and or vapours
Handling methods - equipment and PPE
Storage requirements
PPE requirements
Disposal method
Provide training to employees in the safe use and handling of hazardous substances
Provision of appropriate storage facilities

2.31.3 Hazardous Substances/Chemicals

Reference: Procedure Chemicals and Hazardous Substances

A project chemical register shall be referenced for information relating to any designated hazardous substance. The register shall be located with the MSDS file and be readily accessible to all personnel.

2.31.4 Identification

All containers used for the storage or handling of chemicals shall be appropriately labelled with the substance clearly identified by product and/or chemical name. The label shall also identify the hazards involved in using/handling the substance. Any substance that is not clearly labelled shall be isolated and referred to the Client.

2.31.5 Safe Use And Storage

All chemicals received on site shall be stored in an approved hazardous chemical storage container/cabinet. All chemicals shall be appropriately segregated according to their group classification. The container/cabinet shall clearly identify the substance it contains, e.g. toxic, flammable etc.

2.31.6 Material Safety Data Information

Material Safety Data Sheets (MSDS) are a means of providing information to allow the evaluation of hazardous materials for safe handling storage and disposal at the workplace.

An MSDS shall accompany any chemical that is brought on to the Project site. All MSDS shall be placed in an appropriate safety filing system and be made readily accessible for all personnel.

2.32 USE OF PORTABLE POWER TOOLS AND CABLES

Reference: Procedure Hand and Power Tools

2.32.1 Operational Requirements

Where electrical panels do not have built in earth leakage protection, Portable Residual Current Devices (RCDs) shall be used to provide this protection. All personnel shall use a portable RCD whenever operating power tools. RCDs shall be tested to ensure they are in working order before use.

Only heavy-duty extension cords are to be used, all personnel shall check power leads and extension cords on a regular basis. This is not to be left to the three monthly tagging programme.

Note: Nine inch grinders are not permitted on Symmetrical Group sites.

2.32.2 Tagging Requirements

Tagging of all portable power tools and cables must be done. All power tools and power leads shall be inspected and tested for defects every three months. Coloured tags will be used to verify inspection compliance and to highlight power tools and cables that may have been missed during the inspection process. Where defects are identified, the power tool or/and cable shall be immediately removed from service until appropriate repairs have been made by a competent person.

2.33 VISITOR ACCESS TO SITE

2.33.1 Protocol and PPE Requirements

Any person planning to bring a visitor to site shall register the Visitor at the Client’s site office. At all times visitors shall be accompanied by the person bringing the visitor onto site. Visitors are required to wear the appropriate PPE and a high visibility vest at all times.

2.34 USE OF VEHICLES AND EQUIPMENT ON SITE

2.34.1 Operational Requirements

All personnel operating a motor vehicle must hold a current WA driver’s licence. Seat belts must be worn by all occupants whilst a motor vehicle is in motion. There are other special requirements relating to the use of motor vehicles on site, these relate to site access, speed limits and the use of vehicles for carrying personnel and are detailed in the Project Induction Booklet.

Forms Relevant to this Procedure

F-S-01-1 Hazard Report

F-S-01-2 Incident Notification

F-S-01-3 Investigation Report

F-S-01-4 Loss/Damage Report

F-S-01-5 Safety Report

F-S-02 JHA Template

F-S-03 Weekly Work Site Inspection

F-S-05 Task Planning / Risk Assessment

F-S-06 Monthly Safety Meeting Minutes

F-S-11- Letter_to_Medical_Practitioner

F-S-12-Interview_with_Injured_Employee