Symmetrical Group
Policies and Procedures
OHS&E\MANAGEMENT PLANS
SG-MP-31-07 Drug and Alcohol Management Plan
INDEX
1. Purpose
2. Scope
3. Policy / Procedure Statement
3.1 Prescribed Limits for Alcohol and Drugs
3.1.1 Working While Affected by Alcohol or Drugs
3.2. Education and Awareness
3.3. Employee Assistance Program
3.4. Alcohol Consumption on Site
3.4.1. Alcohol at Company Functions
3.4.2. Alcohol Whilst Travelling on Company Business
3.5. Possession of Alcohol or Drugs
3.6. Prescription and Over the Counter Drugs
3.6.1. Notification of Prescription and Over the Counter Drugs
3.7. Testing for Drugs and Alcohol
3.7.1. Changes to Testing Requirements
3.7.2. Random Testing
3.7.3. For Cause Testing
3.7.4. Testing if Suspected of Being Affected by Drugs or Alcohol
3.7.5. Self-Testing
3.7.6. Refusal to Test or Sign the Consent Form
3.7.7. Failure to Provide a Sample
3.8. Registering a Positive Result – Employees Only
3.8.1. 1st Positive Result
3.8.2. 2nd Positive Result
3.8.3. Pre-Employment Medicals
3.8.4. Visitors
3.8.5. Duration of Positive Results
3.8.6. Serious Misconduct
3.9 Recording and Reporting Drug and Alcohol Test Results
3.10. flowchart - Registering a Positive Result – Notification Process
Appendix 1 – Substances Tested
1. Purpose
The purpose of this procedure is to describe a systematic process for managing the risks which alcohol and drugs may pose to an individual’s ability to work safely.
2. Scope
This procedure applies to all Symmetrical Group employees, contractors and visitors at all sites.
3. Policy / Procedure Statement
The drug and alcohol management procedure is designed to:
3.1 Prescribed Limits for Alcohol and Drugs
3.1.1. Working While Affected by Alcohol or Drugs
Symmetrical Group employees, contractors and visitors shall be fit for work and not present for work or be working with:
3.2. Education and Awareness
Awareness and education sessions shall be provided to Symmetrical Group employees and contractors. These drug and alcohol awareness sessions are designed to educate employees and contractors on the:
All visitors to Symmetrical Group sites should be made aware of the drug and alcohol management procedure prior to or upon arrival to site.
3.3. Employee Assistance Program
An Employee Assistance Program (EAP) is provided to Symmetrical Group employees and their immediate family for work or personal issues including matters related to drugs and alcohol. EAP services are confidential and provided free of charge. Contractor personnel should be provided with access to EAP services through their own contracting company.
3.4. Alcohol Consumption on Sit
Alcohol shall not be consumed by Symmetrical Group employee's, contractors or visitors during working hours.
3.4.1. Alcohol at Company Functions
At management’s discretion, the amount of alcohol provided to employees, contractors and visitors at out-of-hours company functions should be limited. The function host should also ensure that low alcohol drinks, non-alcoholic drinks and sufficient quantities of food are provided. The function host should also take reasonable steps to ensure that attendees leave the function safely. It is the responsibility of all employees, contractors and visitors to ensure that they do not breach the terms contained in this procedure by reason of having attended a company function.
3.4.2. Alcohol Whilst Travelling on Company Business
When travelling on company related business, employees, contractors and visitors shall ensure that their alcohol consumption does not compromise the health and safety of themselves or others or contravene the local laws where they travel. If visiting a site or remote location, employees, contractors and visitors shall make themselves aware of the particular site requirements relating to drugs and alcohol and comply with those requirements.
3.5. Possession of Alcohol or Drugs
Employees, contractors and visitors found in the workplace to be in possession of the following, shall be subject to disciplinary action:
3.6. Prescription and Over the Counter Drugs
The use of prescription or over the counter drugs may affect a person’s ability to perform safely or productively. It is the intention of this procedure to assist persons who take prescription or over the counter drugs to work in a safe manner. No employee, contractor or visitor shall be in breach of this procedure regarding the taking of prescribed or over the counter drugs so long as:
There are several types of drugs which may affect safety and performance including but not limited to:
It is the individual’s responsibility to ensure that if they are taking prescribed or over the counter
medication, that they have asked their doctor or pharmacist if there is a risk that it could affect their ability to perform their job safely. If the advice is that performance or safety could be compromised then they should inform their Supervisor and site Injury Management Advisor to arrange a safe and suitable working agreement or seek appropriate information to ensure that the individual or others are not placed at risk. This could range from appropriate alternate duties that may be undertaken, to the individual needing to take sick leave or the individual being reviewed by the company occupational physician.
3.6.1. Notification of Prescription and Over the Counter Drugs
Some medication that a doctor may prescribe, or components of some medications that are available over the counter may produce a positive drug screening test result in tests carried out under this procedure. When undertaking a drug test the individual should advise the Testing Service Provider if they are taking over the counter or prescription drugs. If the drug screening test result is positive and consistent with medication disclosed,then the individual shall be allowed back to work, provided they do not appear adversely affected and are fit for work, and the urine sample shall be sent to the laboratory for confirmation testing. A confirmed positive drug test result shall be managed in accordance with section 3.8 of this procedure. If the drug screening test result is positive and inconsistent with the medication declared, then the individual shall be sent home (or to their accommodation) and the urine sample shall be sent to the laboratory for confirmation testing. A confirmed positive drug test result shall be managed in accordance with section 3.8 of this procedure.
3.7. Testing for Drugs and Alcohol
All Symmetrical Group employees and contractors on site shall submit to testing in the circumstances outlined in this section. Visitors should also be subject to testing. Substances that may be included in site testing regimes are listed in Appendix 1.
The testing process may be undertaken as follows:
? Alcohol Breath Test only; or
? Alcohol Breath Test and a Urine Drug Test.
Alcohol
Breath testing for alcohol shall be conducted by the Testing Service Provider using an electronic
breath analysis device that has been calibrated and certified by an accredited testing agency. Breath specimen collection and testing shall be performed in accordance with recognised breath testing practices and the device manufacturer’s instructions. If an initial test of an individual’s breath sample is greater than 0.000% they shall be required to wait 30 minutes, at which time a follow-up test shall be conducted. During this period of time the individual should not leave the testing facility and is not permitted to smoke. The second breath test result shall be the result recorded. A person shall record a positive test result if the follow-up test exceeds 0.000%, in which case the positive result shall be managed as per section 3.8 of this procedure.
Drugs
Urine specimen collection and testing procedures shall be in accordance with the Australian Standard and the device manufacturer’s instructions, or forwarded to an accredited laboratory for testing of drugs not set out in the Australian Standard. The list of A person shall record a positive test if:
3.7.1. Changes to Testing Requirements
If there are any changes or additions to the types of drugs being tested, all employees and contractors shall be notified. Notifications shall occur prior to the commencement of the new or modified testing requirements being implemented.
3.7.2. Random Testing
A random drug and alcohol testing program shall apply to all employees, contractors and visitors on site. The random selection methodology shall consider the following principles for random testing:
The minimum testing frequency rates for random testing shall be determined by the Head of Health and Safety. Site Managers reserve the right to increase the number of tests being conducted across the site (e.g. increase testing during major shut-down activities in line with the increased number of personnel on
site). Site Managers also reserve the right to implement blanket testing (i.e. testing of all personnel in
one or more defined work group/s which may be over a defined period of time). Testing may be limited
to an alcohol only test or a combined alcohol breath test and a urine drug test.
A number of random selection methodologies may be used including the swipe card system or the “bag and marble” system. These may also be altered under the discretion of the site Health and Safety
Manager. Approximately every 40th visitor and escort (employee/contractor outside of their normal shift roster) should also be tested for alcohol. Control Band Guidelines to assist in determining when corrective action is required (e.g. what course of action if there is a spiked increase in the number of positive tests) are in Appendix 1.
3.7.3. For Cause Testing
Employees, contractors and visitors directly involved in an incident or near miss shall be tested for drugs (which may include Prohibited Substances) and alcohol where it is practicable to do so (For Cause Test). Significant incidents may include (but are not limited to):
The For Cause Test (using FRM-HSE-SAF-055) should be taken as soon as practicable after the
incident occurred. The Supervisor shall escort the individual to the testing facility. If there is a positive test result from a For Cause Test then this information shall be made available, if required, for any
subsequent investigation.
3.7.4. Testing if Suspected of Being Affected by Drugs or Alcohol
Any individual who has reason to believe that an employee, contractor or visitor (a suspected person) is affected by alcohol or drugs (e.g. where a suspected person is observed to be acting with aggressive, erratic or dangerous behaviour that raises concerns) shall notify the suspected person’s Supervisor, who may then initiate alcohol and/or drug testing (which may include Prohibited Substances) in relation to that person.
The test can only be sanctioned once an incident report has been filed, state the reasons for the request and be signed by the Symmetrical Group Supervisor.
provided the reasons given by the person for requesting the test are considered appropriate by the suspected person’s Supervisor and the Supervisor shall escort the suspected person to the testing facility. The suspected person is able to have a support person of their choice involved in the process. The test should be taken by the suspected person as soon as practicable after the concerning behaviour is notified to the suspected person’s Supervisor.
A suspected person may be removed from site based on observed behaviour, regardless of the outcome of the alcohol and/or drug test.
Visitors
An employee or contractor who has reason to believe that a visitor is affected by alcohol or drugs shall contact the visitor’s host and explain their concerns to the visitor’s host and the reason for those
concerns being held. Provided the reasons are considered appropriate by the visitor’s host or a supervisor, the visitor’s host shall ensure that the visitor submits to an alcohol and/or drug test. If a visitor refuses to undergo an alcohol and/or drug test or a positive result is returned, the visitor shall be
required to leave site.
3.7.5. Self-Testing
Employees and contractors may choose to regulate their own fitness for work by electing to undertake
a self-test prior to attempting to enter site. If an employee or contractor returns a positive alcohol or drug test result, they shall immediately remove themself from site and inform their supervisor they are not fit for work. If applicable, the person’s private vehicle shall remain where it is unless private arrangements are made for its collection from site. A positive result from a self-test shall not be subject to disciplinary action unless unacceptable levels of absenteeism result.
Alcohol
Self-testing for alcohol may only be done at a designated test facility and must be performed prior to the start of shift and before attending their work area.
Drugs
Self-testing for Prohibited Substances may be done voluntarily off site at the individual’s own expense. Self-testing for drugs that are set out in the Australian Standard may be done voluntarily off site at the individual’s own expense or by requesting a drug screen test which must be undertaken by the site Testing Service Provider (for which no records will be kept). If the test returns a positive result, the individual should not commence work until a negative result is returned.
3.7.6. Refusal to Test or Sign the Consent Form
Refusal by an employee or contractor to submit to, or cooperate fully with the administration of a drug and/or alcohol test, including refusal to sign the testing consent form, shall result in that person’s Supervisor being called upon to counsel and encourage that person to take the test. If an employee or contractor still refuses to undertake a test, the refusal shall be considered Serious Misconduct and managed in accordance with section 3.8 of this procedure. Failure to present to, or avoidance of, a drug and/or alcohol test without a reasonable explanation shall be treated as a Refusal to Test and be managed in accordance with section 3.8 of this procedure. If a visitor refuses to submit to a drug and/or alcohol test, they shall be required to leave site immediately.
3.7.7. Failure to Provide a Sample
If an individual is unable to provide a urine sample immediately upon being requested to do so in accordance with this procedure, they shall be given access to approximately 600mL of water over a
three hour period and shall not leave the testing facility until a urine sample is provided. Failure to provide a sample within 6 hours of being requested to do so, without a valid medical reason, shall be considered Serious Misconduct and managed in accordance with section 3.8 of this procedure.
3.8. Registering a Positive Result – Employees Only
The following section is applicable to employees only. Contracting Partners are expected to manage their own workforce in compliance with their approved Fitness for Work policy. In the event of a contracting partner not having a policy they must apply the following procedure as minimum. Refer to the process described in flowchart in section 3.10 for the notification of positive results.
3.8.1. 1st Positive Result
Where an employee returns a positive result for alcohol, Prohibited Substances or drug use not
notified or medically explainable the following shall apply:
Alcohol
If the alcohol test is positive, the employee, the employee’s Supervisor and a HR representative shall be notified and the Supervisor shall:
Drugs (including Prohibited Substances)
In cases where drug screening testing is available for drugs (including Prohibited Substances), the following shall apply:
Drugs (including Prohibited Substances)
In cases where drug screening testing is not available for drugs (including Prohibited Substances), the following shall apply:
3.8.2. 2nd Positive Result
If an employee records a second positive test result for alcohol or drugs, within two years of the first positive result for either alcohol or drugs, they shall be subject to disciplinary action up to and including termination of employment. An employee whose employment is terminated in accordance with this clause shall be prohibited from entering a Symmetrical Group site for a period of 2 years starting from the date on which their employment was terminated.
3.8.3. Pre-Employment Medicals
If an employee returns a positive drug and/or alcohol result for a pre-employment medical, then that person may not be appointed to that position. If the employee is currently employed on site then the test result shall be regarded as a positive result under this procedure.
3.8.4. Visitors
If a visitor records a positive drug and/or alcohol test result, they shall be required to leave site immediately.
3.8.5. Duration of Positive Results
If an employee does not have a repeat positive drug and/or alcohol result within two years from the date of the first positive result, previous results shall be considered null and void.
3.8.6. Serious Misconduct
If an employee is found to have deliberately breached this procedure, instant dismissal may apply.
Examples of such deliberate actions include, but are not limited to:
Drug and alcohol testing records shall be kept in a secure location by the Health and Safety Department. The laboratory used to conduct testing of samples from the site collecting agency in line with the Australian Standard, shall maintain all records in a secure location in accordance with the National Pathology Accreditation Advisory Council (NPAAC) Guidelines or equivalent. Records of breaches shall be maintained by the HR department.
If requested, the HR department shall report on the number of first positive drug and/or alcohol test results and number of employees whose employment has been terminated as a result of drug and/or alcohol use. This shall be de-identified data only. The Health and Safety department shall report the testing frequency data and number of confirmed positive results for each month. This shall be de-identified data only.
3.10. Flowchart - Registering a Positive Result – Notification Process
Registering a Positive Result – Notification Process |
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Employee / |
Testing Service |
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Provider |
HR |
Supervisor |
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Contractor |
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(H&S) |
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Instruct the individual |
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Notify site HR and |
Assist supervisor in taking the |
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Positive breath |
that they are required |
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individual’s supervisor |
appropriate action |
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ALCOHOL result |
to leave site and not |
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of an alcohol breach |
(as per section 3.8) |
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return to work that day |
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If contractor, notify Contract |
Refer to section 3.8 for |
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Owner or Contract Owner’s |
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process to be followed |
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Rep of a breach |
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for employees |
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(not the substance involved) |
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(contractors follow |
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their own policy) |
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If employee, issue |
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Copy to be kept on personnel |
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written notification of |
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file |
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breach |
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Positive urine |
Medically |
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DRUG screen result |
explainable? |
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Yes |
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Individual returns |
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to work provided |
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they do not appear |
No |
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adversely affected |
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Instruct individual they |
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Notify site HR |
Assist supervisor in taking the |
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are required to leave |
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representative and |
appropriate action |
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site and not return to |
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individual’s supervisor |
(as per section 3.8) |
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work that day |
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Notify site HR |
Instruct the individual |
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Positive urine |
Assist supervisor in taking the |
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representative and |
that they are required |
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DRUG confirmation |
appropriate action |
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individual’s supervisor |
to leave site and not |
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result |
(as per section 3.8) |
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of a drug breach |
return to work that day |
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If contractor, notify Contract |
Refer to section 3.8 for |
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Owner or Contract Owner’s |
process to be followed |
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Rep of a breach |
for employees |
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(not the substance involved) |
(contractors follow |
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their own policy) |
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Copy to be kept on personnel |
If employee, issue |
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written notification of |
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file |
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breach |
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Notify site HR |
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Negative urine |
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representative and |
Notify the individual of |
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DRUG confirmation |
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individual’s supervisor |
the negative result. |
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result |
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of the negative result |
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Appendix 1 – Substances Tested
Substances included in site testing regimes may include:
Date published: 25/07/2013
Document ID: |
447 |
Last reviewed: |
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Revision No: |
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Approved by: |
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* -25/07/2013 12:27:06 PM