SG-PM-21-04 Phase 3 - Launching a Project

starting a job

The Unit Manager allocates a Project Leader.
The Estimator and the Project Leader carry out a handover/kick-off meeting.
The Estimator hands over the Job Start Up form to the Project Leader during Handover meeting. The budgets are completed using the following forms:

The Project Leader reviews the completed Job Start Up, The forms is then takes to the Unit Manager for approval. All information must be completed (if not applicable, mark N/A) and attached with a copy of the client purchase order.
The Project leader will determine if the project is a Minor or Major (this will be shown on the Startup Form).
The Project Leader enters the data on Job Register.
On approval of the startup form the Project Leader sends to the Account Department for entering.
Accounts manager enters project / budget information in MYOB (Accounting System). The information will not be entered if the Job Start Up forms has not been completed fully or not approved by a Unit Manager.
On entering the information the Account manager will send the startup form attached with the client purchase order back to the Project Leader.

Create job files:

Review the contract ensuring terms and conditions match the bid documents.
Ensures Insurance documents required such as Certificates of Currencies are sought and submitted. Bank Guarantees and Bonds are ordered through Accountants.
Ensures purchase orders to subcontractors match “back-to-back”.
Prepares projected cash flows for the project duration.

Minor Project File will consist of one file with the following details in the name of the file.

Major Project File will consist of one file and seven sub-folders with the following details in the name of the files/Sub-folders.

starting a job